Exhibitor Resources

Exhibitor Prospectus & Floor Plan

Exhibitor Prospectus
Exhibit Hall Floor Plan

Exhibit Hall Times

All times listed below are subject to change.

Tuesday, October 8, 2019

1000 - 1700: Exhibit Hall Setup
1800 - 2000: Opening Night Networking Reception in the Exhibit Hall

Wednesday, October 9, 2019

1015 - 2000: Exhibit Hall Open
1015 - 1100: Networking Break
1200 - 1300: Networking Lunch in the Exhibit Hall
1445 - 1530: Networking Break
1700 - 1800: Presidents Reception - Open to GOs, SESs, O-6, GS-15, Past LOA Presidents and the LOA Executive Board Only
1800 - 2000: LOA Reception in Exhibit Hall

Thursday, October 10, 2019

0700 - 1515: Exhibit Hall Open
1000 - 1045: Networking Break
1230 - 1330: Networking Lunch in the Exhibit Hall
1430 - 1515: Networking Break & Scavenger Hunt Raffle Drawing
1515: Exhibit Hall Breakdown

Early Breakdown is not permitted with out prior permission from eventPower. Exhibitors who breakdown early may be charged a $1,000 fine.

Travel

See the Travel page for complete instructions for making hotel reservations and travel plans.

Questions Concerning Booth Orders: Heritage Exposition Services at (800) 360-4323.

Shipping: Do not ship directly to the hotel. Please use the shipping forms that Heritage Supplies in the Exhibitor Kit.

AV: All AV needs should be ordered through Devent. Click here for ordering details.

Advertising Opportunities and Deadlines

Please Note: If you contract for an ad but do not submit your ad artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.

Ad Art Deadline: September 6, 2019
Ad Options and Pricing: Prospectus
Ad Artwork Sizes and Guidelines: Ad Specs

Lead Retrieval Services

Lead Retrievals are available for rent. Scanned data will include all contact information the attendee provides during registration inclusive of email addresses (when provided).

Cost to Rent:
First App Download: $95
Each Additional App Download: $50
Rent Device from eventPower: $195
Reservations can be made through your exhibitor portal.

For questions regarding LRUs, please contact Mark LaBonte at 703-721-7008 or mlabonte@eventpower.com.

Exhibitor & Sponsor Personnel Registration Process

All exhibit and sponsor personnel must register to receive the appropriate badge.

Personnel Pre-Registration Deadline: October 5, 2019

Contract Requirement: eventPower must receive an exhibit space contract from a company/organization before personnel can register.

Personnel Registration Process: Sponsor and exhibitor personnel registration is not available on the conference website. Corporate participants who are a sponsor/exhibitor will be e-mailed a link to register their personnel for the conference. The link will be sent to the individual who signed the original contract 8-weeks prior to the conference date. The link will include the appropriate number of free or discounted registrations that were agreed upon in the contract. Each person who will be attending the Symposium must register for the conference. No comped passes will be accepted at on-site registration.