Exhibitor Prospectus & Floor PlanExhibitor Prospectus
Exhibit Hall Floor Plan
Exhibit Hall TimesAll times listed below are subject to change.
Tuesday, October 9, 201810:00a.m.-5:00p.m. - Exhibit Hall Setup
6:00-8:00p.m. - Opening Night Networking Reception in the Exhibit Hall
Wednesday, October 10, 20187:00a.m.-7:30p.m. - Exhibit Hall Open
Thursday, October 11, 20187:00a.m.-1:15p.m. - Exhibit Hall Open
12:00-1:15p.m. - Lunch in the Exhibit Hall & Raffle Drawing
1:30-7:00p.m. - Exhibit Hall Breakdown
Early Breakdown is not permitted with out prior permission from eventPower. Exhibitors who breakdown early may be charged a $1,000 fine.
TravelSee the Travel page for complete instructions for making hotel reservations and travel plans.
Exhibitor KitOfficial Decorator: Heritage Exposition Services
Exhibitor Kit: The exhibitor kit provides information about shipping, ordering booth services and ordering furniture for use during this exposition.
Questions Concerning Exhibitor Kit and Booth Orders: Heritage Exposition Services at (800) 360-4323.
Shipping: Do not ship directly to the hotel. Please use the shipping forms that Heritage Supplies in the Exhibitor Kit.
AV: All AV needs should be ordered through John Scarritt at PSAV by emailing firstname.lastname@example.org.
Advertising Opportunities and DeadlinesPlease Note: If you contract for an ad but do not submit your ad artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.
Ad Art Deadline: September 7, 2018
Ad Options and Pricing: Prospectus
Ad Artwork Sizes and Guidelines: Ad Specs
Lead Retrieval ServicesLead Retrievals are available for rent. Scanned data will include all contact information the attendee provides during registration inclusive of email addresses (when provided).
Cost to Rent:
First App Download: $150
Each Additional App Download: $75
Rent Device from eventPower:: $395
Reservations can be made through your exhibitor portal.
For questions regarding LRUs, please contact Sean Jacobs at 703-740-1931 or email@example.com.
Exhibitor & Sponsor Personnel Registration ProcessAll exhibit and sponsor personnel must register to receive the appropriate badge.
Personnel Pre-Registration Deadline: October 8, 2018
Contract Requirement: eventPower must receive an exhibit space contract from a company/organization before personnel can register.
Personnel Registration Process: Sponsor and exhibitor personnel registration is not available on the conference website. Corporate participants who are a sponsor/exhibitor will be e-mailed a link to register their personnel for the conference. The link will be sent to the individual who signed the original contract 8-weeks prior to the conference date. The link will include the appropriate number of free or discounted registrations that were agreed upon in the contract. Each person who will be attending the Symposium must register for the conference. No comped passes will be accepted at on-site registration.