Exhibitor Resources

Exhibitor Prospectus & Floor Plan

Exhibitor Prospectus
Exhibit Hall Floor Plan

Exhibit Hall Times

All times listed below are subject to change.

Tuesday, October 9, 2018

10:00a.m.-5:00p.m. - Exhibit Hall Setup
5:00-7:00p.m. - LOA Ice Breaker Reception in the Exhibit Hall

Wednesday, October 10, 2018

7:00a.m.-7:30p.m. - Exhibit Hall Open

Thursday, October 11, 2018

7:00a.m.-3:45p.m. - Exhibit Hall Open
3:45-7:00p.m. - Exhibit Hall Breakdown

Early Breakdown is not permitted with out prior permission from eventPower. Exhibitors who breakdown early may be charged a $1,000 fine.

Travel

See the Travel page for complete instructions for making hotel reservations and travel plans.

Exhibitor Kit

Official Decorator: Heritage Exposition Services

Exhibitor Kit: The exhibitor kit provides information about shipping, ordering booth services and ordering furniture for use during this exposition.

Exhibitor Kit

Questions Concerning Exhibitor Kit and Booth Orders: Heritage Exposition Services at (800) 360-4323.

Shipping: Do not ship directly to the hotel. Please use the shipping forms that Heritage Supplies in the Exhibitor Kit.

Advertising Opportunities and Deadlines

Please Note: If you contract for an ad but do not submit your ad artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.

Ad Art Deadline: September 7, 2018
Ad Options and Pricing: Prospectus
Ad Artwork Sizes and Guidelines: Ad Specs

Lead Retrieval Services

Lead Retrievals are available for rent. Scanned data will include all contact information the attendee provides during registration inclusive of email addresses (when provided).

Cost to Rent:
First App Download: $150
Each Additional App Download: $75
Rent Device from eventPower:: $395
Reservations can be made through your exhibitor portal.

For questions regarding LRUs, please contact Sean Jacobs at 703-740-1931 or sjacobs@eventpower.com.

Exhibitor & Sponsor Personnel Registration Process

All exhibit and sponsor personnel must register to receive the appropriate badge.

Personnel Pre-Registration Deadline: October 8, 2018

Contract Requirement: eventPower must receive an exhibit space contract from a company/organization before personnel can register.

Personnel Registration Process: Sponsor and exhibitor personnel registration is not available on the conference website. Corporate participants who are a sponsor/exhibitor will be e-mailed a link to register their personnel for the conference. The link will be sent to the individual who signed the original contract 8-weeks prior to the conference date. The link will include the appropriate number of free or discounted registrations that were agreed upon in the contract. Each person who will be attending the Symposium must register for the conference. No comped passes will be accepted at on-site registration.